Application Process

Complete the online application process, within three (3) days of beginning the online application process. In addition, parents or guardians must submit the signature page to the first-choice school (with appropriate documentation, if applicable) within four (4) days from the submission date.


STUDENTS ARE NOT PROCESSED ON A FIRST- COME, FIRST- SERVED BASIS.

Applications submitted during the first application period  will receive the same priority as those received on the last day of the application period. If more students apply than there are spaces available, a computerized SELECTION PROCESS will be used (based on Board approved priority selection factors) for all students seeking to enroll in a Magnet Program. Students NOT SELECTED during the district approved selection process will be placed in the program's waiting pool. Students from the waiting pool may be assigned later as seats become available.

However, during the second and extended application periods, which generally begins in February and extends through August, applications are processed until the program is full. Consequently, all programs may not be available during the second and extended application periods.

How will I know if my child is accepted?
Applicants will be notified by mail of acceptance or a waiting pool status.

What if my child is in a waiting pool?
Students in a waiting pool MUST reapply each year until accepted into a Magnet Program. However, if there are students in the first waiting pool, those students will be assigned to available slots first.

Can my child apply to any Magnet Program?
Yes, as long as he or she meets the entrance requirements. However, applicants who are eligible during the first application period cannot reapply during the second and extended application periods.

What if my child's application is marked ineligible because of test scores during the first application period?

Applicants who does not meet a program's criteria because of test scores must wait until scores are are released for the spring testing cycle before they can reapply for programs with seats still available.

Can my child apply to any Center of Excellence Program?

Yes, as long as he or she demonstrates an interest, takes at least one course in the area of interest, and maintains the retention requirements.

Will my child lose any credits already earned?

No. Magnet Programs enhance the education your child has already received.

What if my child is already enrolled in a Magnet/Center of Excellence Program?

Students currently enrolled do NOT need to reapply for that program. Students must apply for the next building level school (elementary to middle and middle to high). However, in order to remain in a Magnet Program, students must maintain the requirements listed in the student/parent contract.

To submit an application, I noticed that two proofs of residency must be submitted.  What if I live with someone but the bills are not in my name?

If a parent or legal guardian submits an Affidavit of Residency or a court-approved version instead of direct proofs of residency; the following will apply:

This Affidavit of Residency form submitted must be notarized; and include:

  • Two proofs of residency documents in the name of the homeowner listed on the affidavit must be submitted along with the affidavit;
  • A copy of the driver's licenses for both the parent/legal guardian and the homeowner listed on the affidavit.

Please note that the school system may investigate the domicile of a student to verify validity of an Affidavit of Residency through the principal and/or the Office of Child Welfare and Attendance.   

Pursuant R.S.14:133, filing false records is a criminal offense for which the affiant may be charged and prosecuted to the fullest extent of the law.

How can I receive additional information?

Call or visit the school you are interested in, or call the Magnet Programs Office at 225-922-5443/5640.

FAQ

How does my child apply for the Magnet Program?

Simply apply online during the application period. Please note that you must complete and submit the application within three days of activating your account. In addition, if you elect not to upload the required documentation (report cards, proof-of-residency) you must hand-deliver to the school selected as your first-choice. Finally, a copy of the signature page must be delivered to your first choice school within four days of submission.

Can my child apply to any Magnet Program?

Yes. Your child may apply to any magnet program of interest provided he/she meets the entrance requirements. Note that each student may only submit an online application (first and second choice) each school year. (High school seniors are not allowed to apply for a magnet program.)

Will my child lose any credits already earned?

No. Magnet programs enhance the education your child has already received.

If my child is already enrolled in a Magnet Program, does he/she need to reapply each year?

Students currently enrolled in a magnet program do NOT need to reapply as long as the applicant remains in a program at the same site. However, in order to remain in a magnet program, students must maintain the academic criteria used for acceptance into the program. If at any time a student fails to maintain the academic criteria, a student's magnet status may be revoked.

What if my child is on a Magnet Program's waiting pool?

Students in a waiting pool MUST reapply for enrollment if their name is not selected during an application period for that academic school year.

How can I get more information about Magnet Programs?

Call or visit the magnet school you are interested in, or call the Magnet Program Office at 922-5443.

What if I cannot deliver the signature page to the school?

If you cannot hand-deliver the signature page, please call the school and speak with the Magnet Site Coordinator for other delivery options. If you elect to do so, please make sure you receive confirmation that the signature page was received.

How can I get more information about Magnet Programs?

Call or visit the magnet school you are interested in, or call the Magnet Program Office at 922-5443.


The Online Application Process

Will I be able to apply for more than one magnet program?

Each parent may submit one application indicating their first and second choice, depending on the grade level and the program.

How long does it take to complete the online application process?

Typically, the process should take 10-15 minutes depending on the program for which you are applying.

What if I do not have access to a computer?

Please contact the school or the Office of Magnet Programs at 922-5443 for assistance.

Is there another way of submitting an application other than using the online process?

No, the application process is strictly electronic.

Once I've submitted the application electronically, how will I know that the submission is successful?

Once the application is completed online, you will receive a generated message based on the email address you provided when you created an account. Please note you must still submit the appropriate documentation if the information was not uploaded.

Should I allow anyone else to use my account?

It is the user's responsibility to protect the integrity of any information entered in the system. This includes but is not limited to passwords or personal information about you or your child. You must also agree not to share your login information or password with anyone except a parent or legal guardian.

My account has been disabled because I've attempted to login too many times. Should I set up another account?

No. You must call the Office of Magnet Programs for an administrator to assist you.

What if I create an account and do not complete the process within the specified three (3) day time frame?

The account will be disabled. You will have to come to the Magnet Office in order to activate your account and to begin the process again.

If I apply by the  application deadline, when is the absolute latest I can complete the application process?

The application portal will close on the last date of the application period at 11:59 p.m.; therefore, the application must be completed and submitted before that time. However, you will have until three days after the application period ends to submit the appropriate documentation to your first-choice school.

Once I've delivered my documentation to the first-choice school, what proof will I have that the application was delivered within the three-day time frame?

A checklist, which will list the documentation you submitted, will be provided for your convenience. The Magnet Site Coordinator (or designee) will also check off the items they have received. If you do not see the information you uploaded or delivered checked in the Parent Dashboard, please contact the Magnet Site Coordinator at the first-choice school.

Can I change my first-choice selection even though my application has already been submitted to a school?

Request for changes to an application must be receive in the Office of Magnet Programs on or before the last day of the application period. Changes to an application cannot be made after the selection process has been completed for any program.

I live in a nearby school district. Will my child be able to enroll in a magnet school in the East Baton Rouge School System?

No. School districts are independent entities governed by local school board policies. Therefore, only students who reside in the East Baton Rouge Parish School District can apply and enroll in our magnet schools.

I missed this year's general application deadline. Will I have a chance to apply at another time?

Typically, the school district has a second application period which is strongly dependent on the number of applications received during the first application period. Therefore, all schools may not be included when the second application period is conducted.

Is the application available in languages other than English?

Parents can select which language they would like to complete the application in. If a language is not shown in the menu, please contact the Magnet Office for assistance.


The Selection Process

Are students selected based on a first come, first serve process?

No, all eligible applications submitted by the application deadline will be entered into the lottery for the selection process. Students are selected based on predefined Board-approved criteria (if applicable) such as: proximity zone, priority zone (Mayfair Lab and Lee High only), attendance zones, magnet progression, and sibling priority.

How is the lottery conducted?

An external consultant conducts the lottery for each application period using Board approved criteria.

When will parents be notified if they are selected to participate in a program?

Parents will receive notification by mail if their child has been selected no later than January 11, 2020. If your application was marked "eligible" and you have not receive an assignment or waiting pool letter by January 31, 2020, please contact the Magnet Office for assistance.

What if my child is not selected for the initial lottery process?

Once the initial letters are mailed to those students who are accepted, parents must accept the seat and/or participate in a screening process. Once vacancies become available, students in the waiting pool will be offered seats using the district's approved selection process.

Will I receive a call from my second-choice school if I am not selected for the first-choice school?

All correspondence for either first or second choice seats available are sent directly from the Magnet Office, not from each school. We only contact applicants from the second-choice pool if all seats for that program's grade level has been exhausted.

The system requires grades for two, consecutive years and test scores in English Language Arts and Math. What if I am only able to provide partial information?

The system is designed to allow parents to upload or hand-deliver information that may be missing from the application and submit within the four-day submission window. Once an application is marked "ineligible" because the application is incomplete, the process cannot be reversed.

If an applicant opts to hand-deliver proof of residency, how much time will they have to complete the process?

Any documentation must be delivered within four days after the application has been submitted.

If an applicant does not have a scanner, how can the information be uploaded?

Most documentation can be obtained in an electronic format, however, if an applicant cannot obtain a digital copy or have problems scanning the documents, please hand deliver your documentation to your first-choice school within three days.

What if I've changed my mind about the first-choice school and I've already submitted my application?

We understand that parents may reconsider their first-choice before the application period ends. You may change your first choice selection in writing before December 6, 2019. Requests received after December 6 will not be considered for processing.

How do I determine which school to select as a second-choice school?

Each parent must determine what school is right for their child, based on their needs or interest. Generally, if you select a school that is included in the district's second or extended application period, and your child has not been selected for their first-choice school, your chance of being offered a second-choice seat, will increase.

What if my child is selected for a second-choice seat but I've changed my mind?

We strongly encourage parents to consider their second-choice selection before submitting the application. However, if your child is offered a second-choice seat but you chose not to accept it, your child's name will remain in the first choice waiting pool.